Aug. 7, 2021

Herbie’s Venue Tips


In this episode, co-hosts Kristina, Mike & Sharon speak with wedding coordinator, Herbie Clinard, from Huber’s Orchard & Winery in Starlight, Indiana about his best tips when picking the perfect venue for your BIG day!

When searching for an outdoor venue to host the most magical day of your life, what should you make considerations for besides the weather? Tune in to this week’s episode to hear a few things you might not have thought about!

Stay tuned to this week’s episode! Co-hosts Kristina, Mike & Sharon sat down with Herbie Clinard from Huber’s Orchard & Winery in Starlight, Indiana to discuss what to ask and what to look for when searching for the perfect venue for your BIG day.

Listen to this episode to hear the top questions that should be asked when searching for your wedding venue!

BY THE TIME YOU FINISH LISTENING, YOU’LL DISCOVER the right questions to ask and everything that should be considered when booking your outdoor wedding venue.

Share your outdoor wedding venue photos and tips with us and tag us on Facebook or Instagram @theringtheblingandallthethings 

While you’re there, make sure you follow us @theringtheblingandallthethings so you can see behind the scenes where me, Mike & Sharon will take you from engagement to your wedding day and beyond with The Ring, The Bling & All The Things

ABOUT OUR GUEST:
Herbie Clinard - hclinard@huberwinery.com
Wedding Coordinator with Huber's Orchard, Winery & Vineyard Plantation Hall

Located in beautiful Starlight, IN, Huber's proudly offers their services in the planning of weddings, receptions, special events, company outings, meetings, seminars and retreats – just to name a few. Their grounds are the perfect setting for a romantic ceremony. Complete with an outdoor pergola, their facility is well equipped to provide you with a ceremony and reception that no one will soon forget. All events held at Plantation Hall include the use of spacious patios with beautiful views and ample parking. Their facility is unique in that our setting is picturesque and serene. Their halls are very versatile and can be set up for any number of guests. The exemplary service, very experienced staff, custom inclusive pricing and extraordinary food are what sets them apart from other competitors.

Transcript

Sharon Rumsey  0:00  
When searching for an outdoor venue to host the most magical day of your life, what else should you consider besides the weather?

Michael Gaddie  0:07  
What are the top questions that should be asked when searching for that wedding venue?

Kristina Stubblefield  0:11  
Stay tuned to this week's episode, we sat down with Herbie Clinard from Huber's Orchard and Winery in Starlight, Indiana, to discuss what to ask and what to look for when searching for the perfect venue for your big day. 

You got engaged. Congratulations. Happy. Yes, joyful time. Of course. Now what timelines to do lists and checklists. 100% Don't worry, you're in the right place. Welcome to The Ring The Bling And All The Things. Hi, I'm Kristina Stubblefield, one of your hosts, along with my two good friends, Michael Gaddie and Sharon Rumsey. We have over 50 years of wedding industry experience between us. We have seen it, heard it, done it and found a way around it. We are here to get you from down on one knee to down the aisle. Our podcast will cover everything from you saying yes to the I do's and all that happens in between. So buckle up and enjoy the journey. Now let's get started with this episode.

Okay, guys, you all know I'm super excited about this episode. Yes, my hands are going. Sharon as you mentioned before we started my good friend Herbie is here with us Mike ferry.

Michael Gaddie  1:49  
So glad you're here. I'm glad to be here.

Kristina Stubblefield  1:53  
I know you would be if only our listeners knew what we went through to get Herbie on our schedule. I don't know about you too. But I feel really blessed and honored that he finally took the initiative and scheduled this

Sharon Rumsey  2:10  
interview. I don't know how he did it. But he's here live in the chair across from me.

Michael Gaddie  2:15  
I'm sure he wanted to cancel a few times. But he didn't

Sharon Rumsey  2:18  
turn off his Cancel button on a schedule. And in this episode,

Kristina Stubblefield  2:21  
I'm not even going to talk about the text I got but our listeners, I want you all to know that you're in for a real treat. Because when we say that we bring on experts, we have truly brought on an expert with many many years of experience in the event business, and Herbie is going to share with us venue tips because he has a lot of experience with that. Herbie, before we start hammering away at questions. Will you share just a little bit about your background, and all of that fun stuff?

Herbie Clinard  2:54  
Well, and I'm here because you twisted my arms so far back.

Kristina Stubblefield  2:59  
We said we weren't going to mention that Herbie.

Herbie Clinard  3:02  
I'm glad to be here. Thank you all for having me. I have been in the event business for a little over 37 years. Wow. No, I don't look that old. I know. I know.

Kristina Stubblefield  3:14  
cheerin. I told you he had been doing it a long time.

Michael Gaddie  3:18  
That's a long time to start when you're five or four. Okay.

Herbie Clinard  3:22  
You look good. Thanks. I started out I was actually in retail management. And a friend of mine worked for a catering company who needed some extra help for a large function they were having. So I went into work one time and one time turned into about 12 years. Wow, of catering management. And then I left catering management and went to an event facility in Jeffersonville that you're probably all familiar with known as Chi Chi's and I was the director there for a little over 10 years. And then after that, I was gonna get out of the event business and I got talked into staying into it. And now I'm with huber's orchard and winery, and I handle all the weddings on the farm up there.

Michael Gaddie  4:10  
My favorite places, so

Kristina Stubblefield  4:11  
many, so many questions. Let's go back for those that are listening to us local, you will definitely know cause you were there for a long time. A long time. Yes, a staple in the community which is now still doing events but called something else as the refinery Yes.

Sharon Rumsey  4:30  
As the refinery. My son actually got married at Chi so I think Herbie helped my son get married. Yes. We just didn't know each I didn't know each other back then.

Kristina Stubblefield  4:38  
Yes. And then now Herbie, I want to talk a little bit about and Mike and Jaron, you're both very familiar with huber's and most of our local listeners should know of huber's but for those who don't. We you share just a little bit about it because it's not just an event venue.

Herbie Clinard  4:53  
No, it is you birders orchard winery and vineyards we have about 750 acres where we Have an event facility we have a winery, we have a distillery. We have a farm market. We have a farm Park, and lots of things growing.

Kristina Stubblefield  5:09  
You've done so well learning all of that. Herbie, I'm very proud of you.

Sharon Rumsey  5:13  
I'm learning and amazing wine.

Kristina Stubblefield  5:16  
So if you're not from this area and you come to the Louisville, Kentucky area, huber's definitely should be a stop. Now, Mike, are you ready to tap into his venue and event experience? And I know you've got some questions written down?

Michael Gaddie  5:32  
Well, I know we do a lot of events over there with Herbie and huber's and how do you handle the weather over there dirt around huber's? I mean, I know Sharon has said you know that you're in in a in a valley or a hill or we

Herbie Clinard  5:52  
we are on a hill and our ceremony site is an outdoor space. So most of our ceremonies are outside and weather can be tricky. I done my first wedding with Sharon a few months ago and it happened to be a day where the weather just did not want to cooperate at all. About five minutes before the bride is supposed to walk down the aisle. We had a little storm that was blowing in so we had to make a quick decision as to what we were going to do. And I gave Sharon some advice that you know a lot of times the storms come in and they go around us and fortunately it did. And we got

Kristina Stubblefield  6:34  
to be in a little silent over here it

Sharon Rumsey  6:36  
all translates to Herbie saved my butt. Because my bride absolutely wanted to get married outside, no question about it. She wanted to be outside. And I looked at the radar and the DJ looked at the radar and there was nothing but rain on the radar. And I went to tell the bride I was gonna pull the wedding in, she was less than pleased. And Herbie said to me, honey, you'll be fine. You don't know that. And I thought, well, he's got more experienced than me. So I rely

Herbie Clinard  7:12  
on our farmers to look at that radar and that weather report and they tell us if we can go outside or if we have to move in. And I be Doggone

Sharon Rumsey  7:19  
it didn't rain, not one drop. It went everywhere around us was rain, but it didn't rain. So hats off to you. Thank you for saving my rear end on wedding day.

Herbie Clinard  7:30  
But it doesn't always happen like that. A few weeks ago, just three, four weeks ago. weather reports all looked good. We had 20 minutes to pull it off. So we went ahead and went outside with the ceremony. As soon as everybody got in their seat and he welcomed everybody. The sky opened up and buckets can we all ran for the doors as fast as possible. But we all looked like drownded rats by the time we get inside.

Sharon Rumsey  7:58  
I mean from your years of experience when a bride's looking for a venue and she does want an outdoor ceremony? What what kind of things is she considering? What should she be asking that venue?

Herbie Clinard  8:09  
When you're looking at a venue with just an outdoor sight for the ceremony like we have, you have to be willing to move inside. If you have to know that it's not going to be that chapel type setup, guests are going to be seated at their roundtables in the reception room. And the ceremony is going to be in the reception room. That's the backup plan that we have. So you have to be open to that and all of our brides are aware of that coming in that you know they want to be outside. But there is that slight chance it may not happen.

Sharon Rumsey  8:44  
So they need to know that there's a plan B correct. It is always a plan B Plan B

Michael Gaddie  8:48  
Well, I've got to say to plantation Hall is beautiful. But self anyway, so if you've got a good option for playing even our plan B is pretty good. Yeah.

Kristina Stubblefield  8:57  
So we've talked about this before Herbie, Are there times that you recommend people out there? You know, it's a lot easier to answer this if you know the venue, but I've even heard of Plan C you know, Plan A might not work plan B's

Herbie Clinard  9:10  
not what they want. So let's try Plan C Yeah, yeah, there's there's always and as Sharon knows, with weddings, everything can be last minute where you have to make last vision

Kristina Stubblefield  9:21  
a lot. Yeah, yes. Okay. I've got outdoor questions. What should some couples think about from a venue standpoint with an outdoor wedding? Besides the weather?

Herbie Clinard  9:35  
ties the weather, really? Not a lot besides the weather? What about those cicadas? We didn't have a problem with cicadas at all. Lord, I

Kristina Stubblefield  9:44  
hate but for those that may be in an area where that is an issue

Herbie Clinard  9:48  
area where it could be an issue. Yes. Fortunately, you know, being on a 750 acre farm. I think we were taken care of as far as this occator problem. We didn't have any on the farm. We had no noise during any ceremony. Wow. That's surprising. We very fortunate. Yeah. Which I think must have had a bigger problem than indeed the

Michael Gaddie  10:10  
East End East End because we didn't have any at our

Herbie Clinard  10:13  
Yeah, we had no issues. I had lots of brides calling me saying, hey, what are we gonna do about these cicadas? And I'm like, No worry, we don't have any. But that

Kristina Stubblefield  10:21  
brings up a good point about noise, the surroundings of where your outdoor space is for your event.

Herbie Clinard  10:27  
Yeah, you definitely need to be aware of that if the venue is near a highway, you're going to have road noise. That was an issue when I was at Kai's and we have the courtyard where we do a lot done a lot of ceremonies in the courtyard. And 65 runs right beside guys. So you always have traffic noise there and issue that we run into at huber's every now and then and it seems to happen quite often is someone attending the wedding will end up setting off their car alarm during the wedding. So you have to be aware that there could be a car alarm going off during your ceremony.

Sharon Rumsey  11:07  
I know we've talked a lot about rain, but something that I mean, you know, I'm a big girl and heat. You know what about those July and August weddings and I mean,

Herbie Clinard  11:19  
he can be a real issue. It gets very hot up there on the hill and we're in direct sun there's some trees around but no shade over the pergola. So yes, it can get very hot. Fortunately, most of the ceremonies that we have up there that are outside of our church ceremony are shorter 1015 minutes. So you're not sitting out there long, we do allow the guest to stay inside. And we take them outside about five minutes before ceremony start. They're not sitting out there for an extended amount of time,

Sharon Rumsey  11:47  
maybe a plan for some place for your guests to be until you

Herbie Clinard  11:51  
have a holding area that's cooler for your guest if you're doing an outside ceremony in July when it's going to be so hot

Michael Gaddie  11:57  
well and something to there that older people could even actually stay inside and still watch

Herbie Clinard  12:04  
the wedding. Fortunately, the way we're set up the end of the room is all glass so you can stay inside and see everything and hear everything usually that's going on inside now on those hot days. I do I do to get them in, get them a drink, get them off. And when it's really hot like in July we do put a water station bottled water outside on the pergola so they can pick up water as they're walking. I

Sharon Rumsey  12:27  
know my wedding there with you as on July 30. I know that because it's my birthday and Herbie gave me a bottle of wine. But anyway, it was hotter than I mean, it may be Yes, yes, it was warm. What about it? Mike, maybe you can even speak to this. What about wind? Well, I

Michael Gaddie  12:43  
was going to mention that. I mean, I know it was up there a couple weeks ago, and we did fabric and a chandelier and stuff. And it was the wind was blowing so crazy. But we just got done. And I said I'm gonna take some pictures and the wind stopped. I mean, within order that for I mean, it stopped. But after I took those pictures, the whim was,

Herbie Clinard  13:03  
yeah, there is there's always some wind up there. So whenever I have a couple who does want to do fabrics out there, I always let them know, you know, make sure they're attached fairly well, because you will be in the middle of the ceremony and the fabric is in front of the officiants.

Sharon Rumsey  13:21  
Wizard. As you stopped the wind for Mike, you promised me that it would not rain in that one spot. Even though there was rain all around us. I think you're like a weather. Yeah,

Kristina Stubblefield  13:31  
I can pull it. I mean, is that something in your back pocket that I didn't know about? Yeah, I haven't told you about that. Because you left out.

Michael Gaddie  13:38  
I feel left out. Well, if we're ever there again, any weather issues come up, you promise us that it will never happen. No Promises,

Herbie Clinard  13:46  
promises. But then you have to deal with other issues like a lot of couples want to do a unity candle. It's impossible to lay a unity candle outside most of the time.

Kristina Stubblefield  13:57  
Are you really good? Yeah.

Sharon Rumsey  13:59  
That's a really good way of thought of that. Yeah.

Michael Gaddie  14:02  
Are you still seeing a lot of that? Are you seeing insane ceremonies? rope? They've got that new rope thing. And

Herbie Clinard  14:08  
I mean, there's so many different ceremonies,

Kristina Stubblefield  14:09  
but like I'm gonna say there's probably a title for that. Rope thing is probably not what it's called fast tie. And what's it called?

Sharon Rumsey  14:17  
The hand fastening ceremony.

Kristina Stubblefield  14:19  
Thank you. There's

Sharon Rumsey  14:20  
a script. Ever heard of that? Well, honey, that's okay. I'll catch you up on the knot. It's not tying the knot Michael

Herbie Clinard  14:27  
we see a lot Herbie. Yeah, I'm cutting them off. A lot of wine ceremonies and bourbon ceremonies. winery and distillery.

Kristina Stubblefield  14:37  
Okay, explain a little bit for our listeners if they don't know what, what

Herbie Clinard  14:42  
the couple each chooses their favorite type of wine. I usually recommend doing a light and dark wine. Those are blended together in one cup. Of course I had trouble during COVID of letting them both drink out of the same cup. But those would be blended and they The wine.

Kristina Stubblefield  15:02  
I get older, I didn't know exactly where you were going with that. No.

Herbie Clinard  15:07  
I haven't had a couple who wanted the actual bottles of wine out there. But most of the time, I'll recommend they just do a carafe and I have crafts that they can do just a small form to pour. The bourbon ceremony can be done a few different ways. I had a couple not too long ago who brought in a small barrel that they each poured mash into, and then everything to produce their bourbon into that small barrel, and then they'll agent in their house for four to five years. And that's awesome.

Michael Gaddie  15:34  
That's amazing. I've never heard of that.

Sharon Rumsey  15:36  
Have you had couples do and so for our listeners, you know, we are located very close to Louisville, Kentucky and Kentucky is bourbon country. So one of the things that I have couples want to do a lot is bury the bottle of bourbon at your ceremony site. And you dig it up on wedding day. And that's supposed to keep the rain away. Yes. Have you had couples do that before?

Herbie Clinard  16:01  
I have not. I've had during my time at huber's, which I've been there a little over two years now. I have not had that. But I do have a friend who got married there several years ago and I just found out a few months ago that her and her now husband went to huber's and buried a bottle of bourbon in the orchard. Yeah. And he dig it up on her brain on their wedding day. Yeah.

Michael Gaddie  16:25  
It's kind of a tombstone there with it are.

Herbie Clinard  16:29  
You remember where you put it? You know, we don't want to know that you're coming out to bury a

Michael Gaddie  16:34  
bottle of bourbon.

Sharon Rumsey  16:36  
places that are historical gardens or botanical gardeners won't tell you how I know but they frown on that digging up and burying bourbon. So

Kristina Stubblefield  16:44  
I was gonna say Kim, let's do a disclaimer here for me

Sharon Rumsey  16:47  
a secret.

Kristina Stubblefield  16:49  
This is not something that necessarily places allow you to do correct. We do recommend if this is something you're interested in doing that you do ask about that.

Herbie Clinard  17:02  
Come and talk to me and we can figure something

Kristina Stubblefield  17:05  
okay, if you're having it at huber's, but just a disclaimer out there for those listening. We are not saying this is something that we endorse that you do that is of your venue and Barry about liberty. Thank you, Herbie. Thank you. I appreciate that.

Michael Gaddie  17:19  
Thanks for Kevin are about 13

Kristina Stubblefield  17:21  
no problem. That's what I'm here for.

Sharon Rumsey  17:22  
It keeps the rain away.

Kristina Stubblefield  17:25  
I'll let you in hurry. have that conversation. Me and Mike are out. Okay, so we talked about outside? Is there anything herby with seating outside at weddings or anything like that that comes to mind as far as tips or anything like that?

Herbie Clinard  17:41  
Yes. I mean, if you're doing an outdoor venue other than huber's, if you come to me, I'm gonna take care of everything for you. But if you're doing an outdoor venue, some outdoor venues, you do have to arrange your own seating, so you'd have to have rental and all of that. Hopefully, if you're doing that you've got somebody like Sharon that can handle that. Well that

Kristina Stubblefield  18:02  
that's a really it not always at venues does it come with, right? That's Yeah,

Herbie Clinard  18:07  
some venues do not include you get the room and then you build everything from there.

Sharon Rumsey  18:12  
One thing that I just had a discussion with a bride recently, is they when you rent your chairs for your ceremony, because like Harvey said, a lot of places you have to rent your chairs. They don't understand that those chairs, they don't understand why they have to also rent chairs for their reception. They don't understand why they can't just repurpose those same chairs. But the thing that they don't take into consideration who got two or 300 chairs, who's moving them in a small window of time in about 15 minutes?

Michael Gaddie  18:42  
Right? I hate that.

Sharon Rumsey  18:43  
So what I usually suggest is most chair companies, I just did it recently. For $1 $2 a chair, they will stay on site and move the chairs for you. So that's something you definitely want to add on if if you

Kristina Stubblefield  18:57  
will, right, and Herbie so it's probably a good idea to make sure that's on your list of questions for venues. What comes with what's in your rental and how many? How long?

Herbie Clinard  19:10  
Yeah, how long do you get and how long do you get? We can see up to 300 outside on the pergola for ceremony. We do have standing room over that 300 if you're over the 300 count, there's room for roughly 400 for an outdoor ceremony with standing room. Wow.

Michael Gaddie  19:29  
So go ahead, go ahead, Mike. So herby venue coordinator, that's what you actually are for huber's.

Herbie Clinard  19:37  
Yes, I handle all the weddings on the farm. So my kind of title is wedding coordinator, Event Manager wedding specializing in weddings.

Michael Gaddie  19:46  
So basically, if a bride come to you, we just did an episode on this not long ago. Doing the difference between venue coordinators day of planning and so on. So if Sharon is at your venue, and you're the coordinator there, do all this work together? Is there certain things that you take care of compared to what Sharon would take care of, or vice versa?

Sharon Rumsey  20:07  
I'm listening to Harvey. Yes, we work

Herbie Clinard  20:09  
together. And I kind of leave it up to the outside coordinators such as when Sharon done the wedding there as to how involved they want me to be. Especially if the ceremony is off property at a church or somewhere, then the coordinator that they've hired outside is going to handle more than I'm going to handle. And, you know, it's just work together and whatever you need me to do whatever I need you to do,

Kristina Stubblefield  20:39  
and Herbie. So for people listening, an event coordinator, your responsibility lies with the venue. Correct? Whereas a planner is more team couple.

Herbie Clinard  20:53  
Yeah, they are. Wherever the couples at at the hotel at the church at the venue at the rehearsal.

Sharon Rumsey  20:59  
It is such a team because, you know, Herbie, when I go to Heber say, He is the expert on that space. So do I want to create a floor plan when this is my first wedding I've ever done there? Or do I want to let the person who's in that space every weekend, tell me where things should go? That's a no brainer to me. You know, when he told me about the weather, I was like, he practically lives here. I've never been here, I'm gonna listen to him like you. It has to be a team. That is an example of a good wedding planner.

Herbie Clinard  21:33  
But the person who knows the venue tell you what the best flow is, right? The weddings, the reception is going to turn out much nicer. If everything's set up, that works the best way.

Sharon Rumsey  21:45  
I mean, I think any good wedding planner, our job is to, like I've said before, put our best team together that we can find and then you let the experts be the experts. Right. And, you know, so I definitely when I'm at a venue, the venue coordinators invaluable to me like,

Kristina Stubblefield  22:00  
so Herbie, when someone comes to you, what are some top questions that they ask you? If they're inquiring about running the facility? Should they ask you in which should they ask you?

Herbie Clinard  22:12  
Well, the top question which I always tell my couples, is check out the restrooms. You want to know that there's going to be adequate restroom space, if you're having 234 100 guests. You don't want a venue that has one stolen each restroom.

Sharon Rumsey  22:29  
And I always, when I when I do then you visit I love that. He said that. I always go to the restroom. Because I want to know that it's clean. I want to know if trash is overflowing. I want to know if it's all achy and gross. Or, you know. So I totally agree. I check the bathrooms every venue Yeah.

Herbie Clinard  22:47  
And then you want to know, minimum and maximum capacity? Maximum is great to know because you don't want to go over capacity. But yet, if you think you may have 200 people at your wedding and your final count comes in at 90. Is that space going to be too big?

Sharon Rumsey  23:04  
Is it going to look empty out?

Herbie Clinard  23:06  
What can you do to make that small amount work in that room and we can make it work? There's ways of making a smaller reception fill up a larger room.

Kristina Stubblefield  23:17  
Okay, and what else do people ask you? Or what do you recommend that they ask?

Herbie Clinard  23:23  
Oh, that's a tough one. You put me on the spot. I don't like these questions like that, Christina.

Kristina Stubblefield  23:28  
Well, Sharon, you go on these tours, too.

Sharon Rumsey  23:33  
I always want to know the hours that we have available. Good. See, I didn't think of that. Because I told you she had your back. What

Michael Gaddie  23:41  
time Can I get into decorate?

Sharon Rumsey  23:43  
Yeah. You I always want to know the hours because some venues you know, they only allow you like two hours before your event begins. Right? So if I have a DJ that's setting up a cocktail hour system, a ceremony system and a reception system in three different spaces,

Kristina Stubblefield  24:03  
that's not going to work two hours is not a lot. And do they offer you to purchase more?

Sharon Rumsey  24:08  
Well, and that's the thing that that's why it's important to ask because some venues, it's more of an all day access, or at least maybe a 1012 hour access some venues you get that two hours and then for an extra amount of money. You can you can get more hours. So I think that's important to ask. And I also think it's important to ask, what how many how much time you get to break down to break down and get out. Yeah, I had a wedding recently that that was a huge issue because the DJ took more than an hour to break down and it can become a huge Yes. Then venue coordinator stuck there. And I'm stuck there and yeah,

Kristina Stubblefield  24:43  
and there could be additional charges for going over that time where maybe

Herbie Clinard  24:47  
there will be additional charges if you're over a certain time.

Sharon Rumsey  24:50  
I think another question too is the breakdown and cleanup. Like are you required to take out the trash are you

Herbie Clinard  24:57  
how much are you involved? is a good question. What You with us at Hoover's takeout, what you want to keep anything you don't want keep anything. It's trash we take care of awesome. Yeah, I

Michael Gaddie  25:06  
think that's great. I don't think you need to I don't think the bride and groom should be and the parents should be in charge of hauling the trash out. No. I think that's a good service.

Kristina Stubblefield  25:17  
So Herbie, another thing, too, is with venues, what do you recommend for our time frame? You know? I mean, especially we're coming out of COVID on live to say that we're completely out of it. I hope we're getting close. But what do you recommend a time frames? How soon

Herbie Clinard  25:36  
as far as booking a venue, I used to say about a year out is what we book weddings. Now I'm recommending about a year and a half to get a date. Dates are hard to come by right now. And a lot of it due to the COVID situation.

Kristina Stubblefield  25:51  
Well, and I've heard Sharon mentioned a couple times, don't get your heart set on a date, especially if you have a certain place that you want. Don't get your work done

Herbie Clinard  26:00  
to other dates be open to not having a Saturday, possibly moving to a Friday, possibly moving to a Sunday.

Michael Gaddie  26:08  
What we've mentioned before is contact your venue and see what dates they're available, maybe pick the month, and then ask you what days do you have available in October?

Sharon Rumsey  26:19  
I always tell my clients you can get your heart set on a date or you can get your heart set on a venue but probably not both, right because that you have to be if you know you want huber's, then we have to call Herbie and we have to say this is our number one choice, this is number two and number three.

Herbie Clinard  26:37  
And if you want huber's and you want a fall wedding September, October, book that early, because that's what everybody wants.

Michael Gaddie  26:48  
That's our busiest time over there. Yeah, timber knock probably. Yeah.

Kristina Stubblefield  26:51  
Absolutely. And nothing to Sharon, you have really talked in the past about several things in regards to venues. But I love that you pointed out how the details of asking like, like about the bathrooms, like in even Harvey mentioned that, too. That's some things that people that are not, they don't, they're just engaged, they don't think about going to a venue and checking out the restrooms or, you know, there's so much other stuff than just food number of people that can be in a place. All that stuff to check out parking access.

Herbie Clinard  27:32  
If you have grandparents in wheelchairs or walkers, are they going to be able to get into the building easily?

Kristina Stubblefield  27:37  
And they use the rush? Is it handicapped, handicapped accessible?

Herbie Clinard  27:40  
If you're bringing in two or 300 guests and your venue is on us? Second floor and upper floor? How many elevators are there? How many people can you get up at a time? And that was difficult. I know what other venues during COVID? Because elevators were limited to on how many people could use them? Yeah, I'm sure that Sharon dealt with that problem a little bit.

Kristina Stubblefield  28:00  
But what a parking situation I've heard that mentioned at, you know, other venues that are located in very popular areas or things like that, where it's not a large parking lot like you have that that can be a concern, especially older guests. If you're if your guests, a lot of them are older and are going to have to walk pretty far, not even handicap accessible.

Sharon Rumsey  28:25  
Something else that is always huge to to my clients is also your vendor policy. Are they limited on what vendors they can use? Because some venues give you a list and there might be three caterers on that list and you can only use one of those caterers. So it doesn't really matter. Maybe you're getting married on a Sunday and you got your venue for half price. That's a great deal. But if you if all three of those preferred caterers are out of your budget, you're still in trouble. Oh, yeah. So I think knowing those policies, can you pick any DJ you want any florist you want? I think those things are important.

Kristina Stubblefield  29:04  
And while we're talking about that, Herbie, you want to touch on a little bit a huber's for those that might be interested what the policies are there.

Herbie Clinard  29:12  
Yeah, at huber's, we have our own in house catering we hit is good. property. Thank

Kristina Stubblefield  29:18  
you. Not for sure. he'd bring us some of that tonight.

Michael Gaddie  29:21  
He brought us wine. I

Sharon Rumsey  29:22  
know don't complain. I can cook but I can't make wine. So I mean biscuits and apple butter.

Herbie Clinard  29:32  
As far as other vendors, we do have three in house DJs on our list, but you can actually bring in any day DJ you wish we'd have a small fee for bringing in an outside DJ, but you can bring in a DJ and a florist is allowed and I'm always happy to see Mike pull up with their front door. Thank you.

Sharon Rumsey  29:49  
It's comforting. Isn't it comforting?

Kristina Stubblefield  29:53  
Well, that's always good to know. And Sharon, just like you mentioned they may have their heart set on a certain vendor If they have a locked down vendor policy, that venue may not work for them.

Sharon Rumsey  30:07  
Yeah, it's it's actually, it's a concern.

Kristina Stubblefield  30:10  
So many questions can be answered. And I know you help them when they have a wedding planner. But knowing that information ahead of time before you make a trip somewhere that you have are set on a date or you're set on other vendors can make a big difference that can save you a trip. Absolutely.

Sharon Rumsey  30:27  
I think something else too that comes up is the rules. You know, there are some venues no sparklers allowed. I don't know what your rule is there. No confetti, no live rose petals here.

Herbie Clinard  30:38  
And we do not allow sparklers or anything with fire. I wouldn't sneak into smartcards we're sitting in the middle of an orchard in a vineyard. So we mean,

Sharon Rumsey  30:46  
I might sneak in there the bourbon but I would not sneak into spark

Kristina Stubblefield  30:52  
until you can't take her anywhere Herbie, can

Sharon Rumsey  30:55  
you have a hot mess? I'm sorry.

Michael Gaddie  30:57  
The one thing I like about Hebrew. So for real going back to your parking and stuff. It's one of the easiest venues that I ever go to, that you can pull up right to the door, unload my vans, and we can be in and out of there very quickly. Yeah. And I mean, even for the guest parking, it's I mean, it's all flat. I mean, it's

Herbie Clinard  31:14  
an added Yeah, in and out after your setup, you can walk over to the winery, patio and we've done a drink.

Kristina Stubblefield  31:22  
Well, I was not even thinking about guests or vendors. Honestly, for your wedding party, you can pull right up in whatever transportation no matter what kind of shoes you have on, all that kind of stuff. It's really easy. And I really love how you can be introduced in there. There's so many different options. But that makes it it's nice when it's convenient for everyone involved.

Sharon Rumsey  31:46  
Yeah. What about a space for that bridal party speaking of to get ready,

Herbie Clinard  31:50  
we do have what we call the bridle house, which you're very familiar with, you spent several hours and hours and hours, which is right out in front of the winery and plantation Hall, our event space. And it's an old farmhouse that's been there for several years, and we've converted it into the bridal house and there's room in the house for the bride and groom and the bridal party all to get ready. There's a kitchen and dining room refrigerator that stocked with bottled water, awesome. They can bring in snack food, they can order food from the winery and bring over they can get alcohol from the winery and bring over it's very convenient, very nice.

Kristina Stubblefield  32:23  
I'm still sitting here wondering why we didn't record the podcast there.

Sharon Rumsey  32:28  
And as a as a planner, that's golden to me because I don't have to have transportation. I don't have to get a hotel room for them to get ready. So having some place that is the same place as my ceremony and reception to get ready is a huge plus to me. That's always when I go look at a venue that's always something I'm scoping out like where could we get ready? And how far is it and how long is it going to take? So

Herbie Clinard  32:50  
yeah, that's huge. And then we walk straight across to the ceremony area. When it's time to get married. I take them over about 20 minutes before we line them up and then start the ceremony

Kristina Stubblefield  32:59  
unless you have a planner involved.

Herbie Clinard  33:01  
And then she's in the bridal house panicking because of the weather

Sharon Rumsey  33:04  
now 100% I was not even gonna lie.

Michael Gaddie  33:07  
You know, I know we've got lots of listeners all over the place. And I think this would be a perfect destination wedding for people away from her Sure. Or you know, Kentucky Anna because I mean the the facility is absolutely beautiful. The grounds you can pick strawberries, you can pick your page and herbies their pumpkins. Yeah,

Kristina Stubblefield  33:26  
but honestly, you can you can have lunch, dinner, wine. I mean, there's so much for everyone to do.

Sharon Rumsey  33:35  
My grandson is two and we've actually taken him there they have a because everything we've talked about adult but they did the cutest little park. You know, what's it called the the farm Park, the farm Park and so much fun. I mean, there's something for everybody to do there for sure. Absolutely. We also it's it's very nice.

Herbie Clinard  33:55  
We have a lot of weddings where they may get married in the church, but it has to be earlier in the day. And they want an evening reception. So there might be an hour or two between ceremony and reception. Their guests can come in, grab a drink at the winery, sit on the patio, listen to music, and then come into the reception.

Kristina Stubblefield  34:13  
That's a really I'm glad that Herbie mentioned that because Sharon, I know churches, you can't go past a certain time, especially if they have regular services. Yes.

Sharon Rumsey  34:22  
A lot of Catholic churches. 230 is the latest, the latest.

Kristina Stubblefield  34:27  
And if you really want an evening reception, that's a really good point.

Michael Gaddie  34:31  
Well, there's a little chart just right down the street from you. I can't remember the name of it, but it's the cutest little chapel type. And I'm doing a wedding there in January. Yes. And it's beautiful. I mean, I don't know if they rent that out or you have to be a member there. But I don't know if y'all work together to do rented out. I've

Herbie Clinard  34:48  
sent a few couples down with her. Yeah, it's cute. Very cute.

Kristina Stubblefield  34:53  
Alright, Sharon, come on, put him in the hot seat. I know. We've got some other questions for him.

Sharon Rumsey  34:58  
Oh my gosh,

Kristina Stubblefield  34:59  
I know you really like being nice to Herbie but I love Herbie, are we ready for rapid fire questions that he doesn't know anything about?

Sharon Rumsey  35:07  
Okay, let's do it.

Kristina Stubblefield  35:08  
Really? Okay Herbie,

Sharon Rumsey  35:10  
you have to say the first thing that comes to your mind.

Kristina Stubblefield  35:13  
Okay? You're at a reception. Be ready on that mute button. No, sir. We've made it all the way through. Absolutely not. Okay, you're at a reception. Do you run towards the dance floor? Or do you run away? You can go ahead and find gas. Huh? That's a difficult one. Depends on how much you can borrow.

Herbie Clinard  35:42  
I know if I'm working. No, I'm gonna run for the door. If I'm a guest, I'm going to run for the dance floor.

Kristina Stubblefield  35:48  
Okay. All right dance floor. It is amazing.

Sharon Rumsey  35:52  
Okay, Herbie, you're not allowed to answer your family or your friends because that's a given. What do you absolutely love and cannot live without? Besides bourbon, you're not Yeah, not bourbon, because we already know that. I took that answer from him.

Herbie Clinard  36:12  
Okay, we'll go with the next thing from bourbon. casinos.

Sharon Rumsey  36:17  
Really? Yeah. What's your favorite?

Herbie Clinard  36:19  
Favorite casino French Lick.

Sharon Rumsey  36:21  
Love it. Yeah.

Herbie Clinard  36:23  
Yes. And not just the gambling there. French Lick is a great place.

Sharon Rumsey  36:27  
We're actually going to be there in November for the Association of bridal consultants national conference.

Herbie Clinard  36:33  
I would invite me up I'll come have a drink with

Kristina Stubblefield  36:37  
her first and second. Make sure you put it on your calendar. Okay. You can't just answer bourbon. Your favorite mic Don't be looking at me. You're the last question is I'm just filling in for you. You got to come up with a question. Okay,

Michael Gaddie  36:53  
I'm not going embarrassing.

Kristina Stubblefield  36:55  
favorite drink. You cannot say bourbon. I won't say bourbon. But the only thing I drink other than bourbon is water.

Herbie Clinard  37:02  
bourbon and water. No, no. Just water. I don't do soft drinks.

Tea. No, no I either water or bourbon or bourbon and water

Kristina Stubblefield  37:14  
and wine and in the video Herbie has a bottle of water and a glass of water.

Sharon Rumsey  37:19  
What's in the glass?

Kristina Stubblefield  37:21  
Right. Okay, my final question. So make it a difficult

Michael Gaddie  37:25  
one. You're in a lot of weddings. Yes. So you always taste the cake.

Herbie Clinard  37:29  
No. Never. Hardly ever. I'm not a sweets person. I will eat the chips in case oh and the chips and dip over the cake. I'll be darned.

Kristina Stubblefield  37:42  
Surprise, surprise.

Herbie Clinard  37:43  
Did you think he was I honestly can't remember the last time that I ate a piece of wedding cake.

Sharon Rumsey  37:49  
I can't it was Sunday. All the time? No, no.

Kristina Stubblefield  37:55  
Well, Mike, I encourage you to listen to one of our past episodes called cake take. You can get your fix on that. Okay, Herbie, thank you so much for taking time and you said we wouldn't last five minutes and we sure have. So where can they find out more information about huber's?

Herbie Clinard  38:14  
Go to Huber winery.com or plantation Hall calm. My email is on both give me a call shoot me an email. find you on social media Find me on social media find huber's on social media.

Sharon Rumsey  38:26  
Or if you want to just find Harvey.

Kristina Stubblefield  38:29  
You can find him on there as well. And to me, maybe, maybe, alright, we really appreciate I know we had to twist your arm. You did a great job. You said that you weren't going to be able to talk. You exceeded any expectations. You did not die. You did amazing. Right?

Herbie Clinard  38:46  
I have to say the three of you made this very easy. Oh, oh, I've been sweating it for about two weeks. And as Christina knows,

Kristina Stubblefield  38:55  
I've received messages almost daily almost sold.

Sharon Rumsey  39:00  
We're not as scary as we look.

Kristina Stubblefield  39:01  
Okay, well, we hope that you found this helpful, helpful with some venue information. He did so good. Someone had to mess up at some point in time and they will you

Michael Gaddie  39:11  
know, I was right on it. The

Kristina Stubblefield  39:13  
mic is usually the one that was sharing. So I took I took it for the team. What

Sharon Rumsey  39:17  
we love you precious.

Kristina Stubblefield  39:18  
Yes. Okay. All right. Make sure to look up huber's and thank you, Herbie for sharing your knowledge and tips with all the listeners. Until next time everyone stay safe.

Thank you for tuning in to this episode of The Ring The Bling And All The Things. If you like what you heard, make sure to hit the subscribe button to get notified of upcoming episodes. You can also visit our website, theringtheblingandallthethings.com for past episodes and make sure to connect with us on social media. If you would like to help us get the word out about this podcast, make sure to share with your family, your friends and anyone you know in the wedding business.

Transcribed by https://otter.ai

Herbie Clinard

Wedding Coordinator

Located in beautiful Starlight, IN, Huber's proudly offers their services in the planning of weddings, receptions, special events, company outings, meetings, seminars and retreats – just to name a few. Their grounds are the perfect setting for a romantic ceremony. Complete with an outdoor pergola, their facility is well equipped to provide you with a ceremony and reception that no one will soon forget. All events held at Plantation Hall include the use of spacious patios with beautiful views and ample parking. Their facility is unique in that our setting is picturesque and serene. Their halls are very versatile and can be set up for any number of guests. The exemplary service, very experienced staff, custom inclusive pricing and extraordinary food are what sets them apart from other competitors.