May 19, 2021

Down To The Nitty Gritty - Day Of Details

Down To The Nitty Gritty - Day Of Details

In this episode, co-hosts Kristina, Mike & Sharon discuss all the little things that no one thinks of ahead of time... A million details that all need to be wrapped up with a bow to ensure a flawless wedding day.

Each task on your “day of wedding” timeline needs someone assigned to it to ensure the day goes smoothly! Tune in to this episode to hear some great tips and have a clearer understanding of what needs to be done on the day of your wedding.

Have you considered things like who will be cleaning up the bridal party suite after hair and make-up is done, who is responsible for getting all the cards and gifts after the reception is over, and what your plan of exit will be at the end of the reception? Don’t miss this episode! Co-hosts Kristina, Mike & Sharon dole out some great information that you may not have thought about!

Listen to this informative episode about your wedding “day of” details. Our co-hosts who have a combined 50+ years of wedding industry experience between them have been around the block a few times and have some great tips to share that could save you a lot of time, effort and stress on your BIG day!

BY THE TIME YOU FINISH LISTENING, YOU’LL DISCOVER that a little pre-planning and delegation for your “day of” details will save you time, effort and stress on your wedding day.

Share with us how you handled all your day of details or a great tip that saved you time and efforts on wedding day. Tag us on Facebook or Instagram @theringtheblingandallthethings 

While you’re there, make sure you follow us @theringtheblingandallthethings so you can see behind the scenes where me, Mike & Sharon will take you from engagement to your wedding day and beyond with The Ring, The Bling & All The Things 


Transcript

Kristina Stubblefield  0:00  

The planning is all done. And now it's game day. Do you know what you're doing?

 

Sharon Rumsey  0:04  

There are a million little details that all need to be wrapped up with a big bow to ensure your flawless wedding day.

 

Michael Gaddie  0:11  

You don't want to miss this episode where we discuss all the little things that no one thinks of ahead of time.

 

Kristina Stubblefield  0:17  

You got engaged. Congratulations. Happy. Yes, joyful time. Of course. Now what timelines to do list and checklist 100%. Don't worry, you're in the right place. Welcome to the ring, the bling, and all the things. Hi, I'm Kristina Stubblefield, one of your hosts, along with my two good friends, Michael Gadie and Sharon Rumsey. We have over 50 years of wedding industry experience between us. We have seen it, heard it, done it and found a way around it. We are here to get you from down on one knee to down the aisle. Our podcast will cover everything from you saying yes to the I do's and all that happens in between. So buckle up and enjoy the journey. Now let's get started with this episode.

 

You know, we love hearing from our listeners. Thank you so much for tuning into our podcast. But also thank you for those who have taken time to subscribe and click the review button. We really appreciate it. This week, we're spotlighting another review. This one's coming from Carrie, wedding prep can be fun. These three are more than hilarious. They're also experts at making wedding dreams come true. Seriously, skip the expensive books and magazines. This podcast is a fabulous guide to all things weddings. Thank you so much. We'd love to hear from you. You can visit our website, the ring, the bling, and all the things.com. Over on the right hand side, there's a share with us button and you can record a video message to us, you can tell us about your engagement. Tell us how your wedding planning is going. Or if you're already married. share with us some of your tips or what stood out on your wedding day, we may feature it on one of our upcoming episodes. So we know that you're ready to dive in. So let's get started with this episode.

 

Sharon Rumsey  2:35  

We love talking about wedding planning. But when we talk about the wedding planning journey, the day of the actual wedding that day deserves a whole episode on its own. There are so many details on the actual wedding day that need to be attended to we decided to just hit you guys with an episode that focuses solely on the day of the wedding.

 

Kristina Stubblefield  2:58  

And I love how you say hit them with it. Because Sharon has got some notes together for me and Mike on some of the top things with day of details and sharing. I know one of the top of the things that this list is timelines. And that is an extremely important step in the wedding planning process. But we actually did a whole episode where you really dove deep into that conversation. And I know we have something planned coming up on another episode with timelines as well. But we're not just skipping over that. So if our listeners haven't heard that timeline episode, it's really important and you really shared a lot of great information, they should go back and listen to that just

 

Sharon Rumsey  3:37  

like wedding day timelines are so detailed that they deserve their own episode too. So we highly recommend you listen to that. One of the things that you do want to do on wedding day, besides make that perfect timeline is as you look through your timeline, each thing that triggers you to think that's a task, that's something that a Someone has to do, you want to make sure that you draw that task down, and you also write down who's responsible for completing that task. So my task list goes with me on wedding day. And I have a member of my team assigned to every task on the list before we hit the venue. Who's going to place your your signage, who's going to place escort cards, there's probably 2025 tasks to every wedding.

 

Kristina Stubblefield  4:25  

And I really like how you break everything down because there's so much inside of every hour on wedding day. And if one thing gets off the least little bit. It's tough to catch back up or it's tough to get back on schedule.

 

Michael Gaddie  4:43  

Well, I want to say this too. I mean, this past weekend, Sharon and I work together and you being the fantastic wedding planner you are. I know you got to this wedding at 6am because your timeline started early in the morning along with with I think you had 11 or 13 girls to get

 

Sharon Rumsey  5:01  

11 bridesmaids and two moms to get makeup.

 

Michael Gaddie  5:05  

So she started early on here. So and I didn't get there till 12. So I mean, she was there six hours before I got there. And then I got back at midnight and Porsche sharing was still running around. But you know what she had to

 

Kristina Stubblefield  5:16  

help her Sharon? know she loves it.

 

Michael Gaddie  5:20  

She does, she does. But I mean, after looking at the list that we've got here, all the details that you work with every weekend is absolutely amazing. And I mean, just the things that you have to go through every weekend blows my mind.

 

Kristina Stubblefield  5:37  

Well, I tell you what, there's so many of these that stuck out to me, I want to hop right into this Sharon, and I really want to talk about this carry bag, this carry I know you call it like a go bag and go back. Yes. And for those that are listening to this, this episode, and what we're going to go over, whether you have a planner, or don't have a planner, this is going to be some really good information. So we talked a little bit about this, go back. Sure. So

 

Sharon Rumsey  6:03  

most wedding planners will carry what we call our emergency kit, our bridal kit, things that are in there. And again, this could be an episode itself, we can sell you into your dress, we can fix your makeup, you know, we've done that before we have. There's there's probably a band aid that kind of thing, but a go bag, I asked each bride to carry that. And I have a little list of things that are included. But that's a more personal bag for her. So if she has prescription medicines that she takes on the daily, those should be in there. If she has an epi pen, or she has asthma, and she requires an inhaler, those kind of things should be in there. Maybe she wants to wear her favorite shade of lipstick. And that should be in there. A favorite perfume. So just a little small bag, I tried to give it to them in their one month out bridal gift that I give all my girls, but something that they can carry that has more individual items that are personalized for them is your go bag. And usually you give that to your planner, if you don't have a planner, I would give it to my maid of honor. So someone who's with you all day has those items for you,

 

Kristina Stubblefield  7:15  

I have a question, would you be willing to share that list that short list for the personal go bag, so we can put it in the show notes for those who may want to download that?

 

Sharon Rumsey  7:25  

Sure. It might be TMI, but we'll try it. Like, you

 

Kristina Stubblefield  7:29  

know what, though, when that's gonna come up, is when you're already there. That's exactly when you're going to need something. So I think being able to glance over a list, I think that could be really helpful. Sure. I'm gonna tell you, Sharon, you have so much great stuff on here. But Mike

 

Michael Gaddie  7:43  

Well, one thing that that caught my eye, since I'm not there all day long. When I got there that night, there was a few things going on. There was food, leftover food, you've got to have somebody designated to be in charge of getting that out of there. All the leftover flower arrangements, you've got somebody to take care of that. And usually don't use have a person, one person take care of different things instead of one person doing it all.

 

Sharon Rumsey  8:10  

Yes, if you have one person doing it all for one thing, it's not fair. It's just too much work. And the other thing is, those things might all be going different places. So I try to talk with my couples beforehand and ask who they want to get the floral arrangements and who they want to get the food and that kind of thing. And then you'll have myself my assistant, my sweet husband, if he's not working his other job. He's usually with me. And we kind of all you know, one takes food one takes cake, one takes flowers, and we just try to get it done as quick as we can to honestly to go home. Well.

 

Michael Gaddie  8:44  

I know this weekend, too. I mean, the bride supply to the bride's mother supplied all their own chargers.

 

Sharon Rumsey  8:49  

Thank you for that. That was

 

Michael Gaddie  8:53  

it this weekend. That was an experience, especially with the wonderful family members that had a little bit too much to drink. But we got it, we got them in their cars and stuff. But I mean, that's still another detail that you had to take care of.

 

Sharon Rumsey  9:08  

Yeah, anything that the couple brings in, we have to take out

 

Kristina Stubblefield  9:12  

well, and you're talking about food, and all of this other stuff with decor where maybe sometimes these engaged couples are just thinking about the gifts and the card box or card stand or whatever they're using. But there's there could be a whole lot more to that. But the other thing too, Sharon is your stuff that you brought in like your clothes that you had on your shoes that you had on then I mean, there's a lot to think about when you're talking about gathering everything

 

Sharon Rumsey  9:41  

on every wedding day. We have what we call the bridal lounge tornado. You can go into any room where a bridal party has gotten ready and it is a hot mess. So that's one of the things on that task list is who's going to be responsible for Or gathering up the personal items that belong to the couple. What I usually do is I schedule a time in my timeline where it says bridal party, please gather personal items to where they've got everything in a bag. If they're staying at a hotel or somewhere they take that back to their room. But for the bride, I actually take that on. So like this weekend, when I dress My Bride, everything she was wearing just was left in a pile on the floor. And then my assistant, God bless her, she went up and got all of that together and put it in a bag for the bride and made sure that it was taken care of. As far as gifts and cards. That's something that is super important, because unfortunately, there are cases where cards disappear. So my rule of thumb is half hour and a cocktail hour cards are picked up. And then an hour into the reception cards are picked up again. So that's on the task list. And they are given either to a person that the couple tells me they want to have their cards, because there's I mean, there's money in those cards. Or like this weekend, the couple, the bride's parents gave me their room key, we were at a venue attached to a hotel. And I took those cards up to their room and put them in the safe.

 

Kristina Stubblefield  11:18  

Oh, that's a really good idea.

 

Sharon Rumsey  11:20  

And then gifts during the reception, my assistant got a cart, and loaded all their gifts up and also took those to the bride's parents room.

 

Kristina Stubblefield  11:27  

That's a really great idea. Especially if you've got a place that you're staying that's connected,

 

Michael Gaddie  11:32  

I got a big job for you. I mean, to take off of the family that were that don't have to worry about I

 

Sharon Rumsey  11:37  

just don't like cards to lay out through a whole reception because honestly, it's it's disaster waiting to happen. So

 

Kristina Stubblefield  11:42  

if you don't have a wedding planner, then designate someone in the family not enough bridal party. Correct. They're

 

Sharon Rumsey  11:49  

going to be too busy. Yes.

 

Kristina Stubblefield  11:51  

But designate someone to a mother, maybe they load them up in their vehicle, whatever they do, but they take on that responsibility of getting that store

 

Sharon Rumsey  12:01  

a lot of couples now get card boxes that lock so they have an actual key. And if you have that, then it's not as big a worry. You

 

Michael Gaddie  12:12  

know what, I've done a wedding about three years ago that the whole box disappeared? Yeah, just to throw that out there.

 

Kristina Stubblefield  12:19  

Wow. Yeah. Well, I'm gonna tell you, Sharon, something else that caught my attention on this. Tell me about this broad sequestered.

 

Sharon Rumsey  12:26  

So it's kind of one of my unbreakable rules on wedding day. Some things I can flex on, but I really, really feel like every bride, and again, it's hard if she absolutely refuses, she refuses, but I've never had one do it. They need a minute, because like Mike said, we started hearing makeup at 6am on Saturday wedding was at 430. So that brides been going all day, she's had someone in her face all day. She's had me she's had a makeup artist, a hairstylist, she's had her friends wanting her to stop and take pictures while she's getting ready. Photo and Video came at noon, we had those people she was photographed the whole time she was putting her dress on. There's just been somebody right on him all day. And, you know, as much as we try to make this a party and a big event, we're getting married. You know, it's a very important special, special time that ceremony and I don't like them to go into ceremony rushed and scattered and worrying about everything that's happened all day. So I usually schedule about an hour to 45 minutes out from ceremony a time for my bride to use the restroom. Which there are tips for that we'll talk about another time.

 

Kristina Stubblefield  13:44  

Use the route in this episode.

 

Sharon Rumsey  13:46  

Yes, freshen up their makeup, a lot of times they've had lunch and their lipsticks worn off and you know, freshen up. And then I find someplace to take them where they are either completely alone. Or they tell me one person they want to be with. It's usually their mom. And I just let them have like a half hour after they, you know, freshened up to just gather their thoughts, because I want them to get the importance of that. That ceremony. I just don't want it to be one more task.

 

Michael Gaddie  14:18  

Well talking about that you've got on here to the first look, what's the pros and cons of you know, how far out do you do the first look and you said you said you You said you take her about an hour hour and a half before the wedding. But if you do that,

 

Sharon Rumsey  14:32  

right about 45 minutes to an hour before the first look. This weekend we got married at 430 her first look was it two?

 

Michael Gaddie  14:42  

Do you like the first looks or not like first looks?

 

Sharon Rumsey  14:45  

So I could argue it either way honestly, the pros are you get a lot more pictures done before the ceremony. So you have less to do after the ceremony and it kind of gets if you want to go to cocktail hour It frees you up to be able to go to your cocktail hour. But if you don't care about going to cocktail hour, then you can use that time to take all the pictures you need. I'm still old school, and I just I love moments on wedding day.

 

Kristina Stubblefield  15:14  

I know what she's getting ready to say,

 

Sharon Rumsey  15:16  

I love that moment, when that Graeme just melts that first step down. So a lot of my couples, I want that first look. And I try to make it as private for them as I can. And you know, we find a really special place to do it. But it's not that walking down the aisle. First let I do love a great first look with Dad, I have a bride this weekend. She's doing a first look with her dad and a first look with her brother. I think those are awesome. But I don't know that bride groom I just like that. I'll agree with you.

 

Kristina Stubblefield  15:49  

Well, the other thing, Sharon, since we're talking about pictures, and first looks, is I think this is a great tip. And I don't think people think about this ahead of time, who you want to be in pictures, like the special pictures, whether it's a group of family members, but I'm assuming what you're talking about here is them being notified, not Oh, go find these five people go find these 10 people letting them know ahead of time, I'm going to include you in my pictures. So will you please stick around,

 

Sharon Rumsey  16:19  

what I like to do is have the bride and groom give me a list of everyone that they would want in photos. So when I'm at rehearsal, 90% of those people are also going to be at rehearsal. So I will read that list at rehearsal dinner and I say if I call your name, then tomorrow after the ceremony, I'm going to ask that you stay seated and not leave the ceremony space.

 

Kristina Stubblefield  16:45  

That's a really good idea. Great

 

Michael Gaddie  16:47  

idea.

 

Sharon Rumsey  16:48  

Because if not, then it's hurting catch. You're going into cocktail hour trying to find uncle Bobby or aunt Jenny. And the other thing it saves is if you mean there was no Betty, no Betty,

 

Michael Gaddie  17:01  

purse that he's in the basement.

 

Unknown Speaker  17:03  

Oh my goodness.

 

Unknown Speaker  17:05  

Oh, we're gonna have to do the disclaimer.

 

Sharon Rumsey  17:07  

photographer, if the photographer just stands up and says, All family needed for pictures, please stay, you're gonna have people stay in that you did not mean to be in those. It's just more

 

Kristina Stubblefield  17:18  

it's just more confusion. So

 

Michael Gaddie  17:19  

do you work with a photographer on that? Do you give him the list before too. So they all know what

 

Sharon Rumsey  17:23  

most most wedding photographers that are experienced wedding photographers have their own shot list that they give the couple and a couple fills that out. And then from that list, I will make my list of names and call you know, make sure I usually go to rehearsal dinner. Because I want that one last huddle with my bridal party. And plus, I mean, who doesn't love a good rehearsal dinner? So I am we don't have to talk

 

Kristina Stubblefield  17:51  

a whole lot about that. Because we had an episode, we have an episode on rehearsal dinner. But

 

Sharon Rumsey  17:55  

yeah, so the photographer honestly takes care of the actual shot list. And then I just get the names from it and tell those people to plan on staying. And then the photographer will tell them when they're dismissed to go to cocktail hour.

 

Kristina Stubblefield  18:09  

Well, one of the other things I want to talk about is food and not picking up the food at the end of the evening. But also the food the day can get away from you. And the next thing you've know, it's five o'clock and you didn't have breakfast or lunch. You know? And that's one of the things that if there's not a plan in place, before you get today, of course you can. There's plenty of delivery places out there. But some thought needs to go in that.

 

Michael Gaddie  18:38  

So I mean, so you would have a caterer or somebody bring in the bridal luncheon, maybe something for the whole wedding party that afternoon. And I think you also do something for breakfast too, especially since you're meeting at 6am in the morning.

 

Sharon Rumsey  18:53  

If we're starting really early. I'll usually ask the the moms to just do you know they do donuts, bagels, just kind of really quick food. And of course you've got to have your mimosas. So we have a Moses, and

 

Kristina Stubblefield  19:09  

you didn't bring us by Moses today. Not today. Maybe next time maybe next, okay.

 

Sharon Rumsey  19:14  

But anyway, you want something just really easy because I don't want to I don't want to say Everybody sit down and eat because that I don't have time for that.

 

Kristina Stubblefield  19:21  

So but in between makeup though, because if you have a number of people, then you've got time to write. And then for lunch,

 

Sharon Rumsey  19:29  

I usually try to find someplace that will deliver. You want to make sure they bring the plates, the silverware ice, everything so you don't have to mess with it. It doesn't have to be your caterer. It doesn't have to be that expensive. But you want to find someplace that delivers and my number one rule is no pizza. Because as soon as you say deliver somebody says we'll just get pizza and no red sauce is going anywhere near my bride or that dress on wedding day.

 

Kristina Stubblefield  19:57  

Well and for that matter the groomsmen are the bridesmaids, I would hope or flower girls, ring bearers. I mean, Mike that, you know, you've got some experience with suits and things that could be.

 

Sharon Rumsey  20:09  

Do you feel about red sauce?

 

Michael Gaddie  20:10  

I say no, no, definitely not.

 

Kristina Stubblefield  20:12  

That's a short and sweet, very quick answer. Mike, I know, there's so much we were talking about this before we started recording this episode, that there were so many things on this list that really stuck out?

 

Michael Gaddie  20:23  

Well, for example, the the lineup of the transportation for guests that are staying in town. So I mean, the hotel may have their own shuttle that transfers them back, transport some back and forth, or the the bride May, you know, hire a transportation person to do that. I mean, is that an easy task to do? Or

 

Sharon Rumsey  20:46  

transportation, it's easy, because yes, I work with them. And you. And if you don't have a planner, this is something you can do. But you just Google, how far it is, from wherever you're staying, to the venue where you're taking your guest in once you do that, and you see how much time it takes you at 15 minutes to that, because in case there's traffic, or I had a case, back last year, someone's aunt went to the bathroom. And the bus left her because she got off, she was on the bus and she got off the bus to go to the bathroom. And the bus left her. So my husband ended up driving her in his truck, unplanned 45 minutes to get her to the church. So you want to make sure you know how many people are supposed to be on the bus. This was a lesson learned the hard way. And just like a teacher on a field trip, you count how many people you have on that bus before you let that driver pull away?

 

Kristina Stubblefield  21:40  

Well, especially if it's not right down the street. I mean, that can really mess things up. The other thing too with that Sharon is you had mentioned when you're talking about timing, when to actually start getting ready. I would think that would play into how many people are in your party and things like that. Yeah,

 

Sharon Rumsey  21:58  

you want to figure 45 minutes for hair, 45 minutes for makeup. So that's an hour and a half per lady, except for your bride. And she gets two hours because she needs an hour for makeup and an hour for hair.

 

Michael Gaddie  22:15  

How many people did you have this weekend, I had all four. But there were two makeup

 

Sharon Rumsey  22:19  

artists and I had two hairstylist and you want every one of them was somebody in their chair the whole time. If I look in a chairs empty, it's who's next get in that, you know, get

 

Kristina Stubblefield  22:28  

really important because the time can really add up. And if you want to know more about specific with timeline and stuff, you talked to a lot of details about that in that timeline episode. But I thought that that was really an important note about when to get ready. Don't short yourself, because then you cut into everything else.

 

Michael Gaddie  22:46  

A lot of times when I send a timeline out, people balk at it. They're like, there's no way it's going to take us that long. There's no way. But when you do this every weekend, when you do it every weekend, you're going to know now talking about the the lineup of things. And when it comes to DJ, does the DJ run the reception? Or are you telling the DJ how to an order what to do things that he kind of take control of that

 

Sharon Rumsey  23:13  

I really like to think of us all is just every vendor is just part of an amazing team. So we meet with our DJ about a month out. And I've sketched out the timeline based on what the bride told me what order she wanted, you know, does she want to do her first dance before she eats? Does she want to do parent dance? Just those kind of things. And then we sat down with the DJ, we go over all of that. And while he will work from my timeline, that DJ is a professional at what he does. And I certainly couldn't do his job. So at that point, he's in charge of the reception. And I will go to him if we need to change something. So you kind of have to be ready to punt. Say the caterer says man dinner's running about 15 minutes late, the food's not warm enough yet. Then I might go to the DJ and say Is it okay with you, if we move the parent dances that we're going to be after dinner to before dinner, just those kinds of things. But my experience has mostly been that you know, it's just a big team and we all work together. So it's not really one person's in charge. It's just kind of one person puts a plan together.

 

Michael Gaddie  24:17  

So you also have on here see that everything's needed is packed is that before the wedding after the wedding, or both?

 

Sharon Rumsey  24:26  

Both actually, but I was referring to before. I have a list that goes in Aisle planner for my girls in the notes section. And it's everything they're going to need undergarments, perfume, any jewelry, maybe they're going to wear flip flops after they get married, your your cake topper, your cake serving set your toasting flutes, all that kind of stuff. So you want to make sure that every single thing is packed and it should be packed the week before the wedding so that you're not stressed out. You know the night before your wedding trying to get all this stuff together. I really like my girls too. Be able to enjoy those last couple of days

 

Kristina Stubblefield  25:02  

well, so you recommend if they're not working with a wedding planner, take out a sheet of paper or get on your computer and make yourself a checklist. And really go through from everything you're going to be wearing for walking down the aisle, what you might need at the reception, what you're going to need leaving, and have that complete list and bagged and everything well before a couple days before your wedding.

 

Sharon Rumsey  25:24  

And honestly, we could talk for hours about the day of the wedding, there are so many details and things that need to happen. But if I had to sum up like my best advice, it would be to not rush that day, and to enjoy it. It's going to be hectic, it's going to be busy. But the last thing I say to my brides before they walk, and I might have said this on another episode, I don't remember, but I don't care. if everybody's waiting, I don't care, everybody standing up, they're all looking at you take that beat, take that moment and take it in because never again in your life, are you going to look out over a whole room of people that are there just to celebrate the love you have for each other. So let's take it in.

 

Kristina Stubblefield  26:12  

I think that's really an important thing, you get so caught up. And all of this time, this planning that has went into it. And there are so many details. You don't really get time. I tell people all of the time, that if you do anything for yourself, get good pictures, and make sure you have video, because I can't tell you the number of people that have said to me, I don't remember half the people that were there. It's not because they didn't go talk to them or it's not because they didn't interact with them. There's literally so much going on that day, there is going to be moments and memories that you want to be able to look back on in it is very overwhelming. So I really like that part about being able to take that whole day in and not be running around and you forgot this, you forgot that or you don't know what's going on,

 

Michael Gaddie  27:04  

there's so many details that that you a bride, or a couple can forget, I'm going to bring up one more before we go. And that is the seating chart and the seating at the ceremony. I mean, I know that's a big responsibility, not just for you. But for the the mother and the bride. And there are the couple to come up with a seating chart for everyone to sit at a certain place. I have seen over and over and over the mom and the bride gets in an argument over it because it's so stressful. Do you think that's necessary to have one for a reception or reception?

 

Sharon Rumsey  27:47  

I think it's necessary unless you have a lot of extra seating. If you can have four or five tables that no one is assigned to, or I'm sorry, four or five tables over what your guest count is? No, I don't think it's necessary. But if you have a you know, very, very close to the number of chairs, very, very close to the number of guests and the number of chairs matching, then you do need a seating chart because what will happen is I come in with my husband and we sit at this table. Well no one else knows us. So no one else is gonna sit there with us. So if you have a table set for eight people, you've now wasted six chairs. And if the seating gets tight, I recommend the seating chart. What a lot of people neglect to think about is a seating chart for the ceremony. To me reception seating charts are easy. It's though ceremony, seating charts that will kill you. Because you really get into a lot of family dynamic there with you know, I call it your VIPs for your ceremony. I have a diagram that I fill out with my couples and it says who sets swear, you know, in the front row. So if you have divorced parents that are both remarried, where do those step parents set? Do you put mom and dad next to each other? Maybe they haven't spoken in five years? You know, so there's a lot of family dynamics that go into that ceremony seating chart that needs to be decided way before wedding day. It should not be a discussion discussion at wedding rehearsal. And honestly, if you let your wedding planner be the bad guy, I always say I've made a chart your name is on your chair. That way nobody gets mad at the bride or the groom because the wedding planner did it and and that's the best way. The last thing I can think of to talk about when we talk about wedding day details is how you know as we end this episode, how do you end your night. Sometimes people you know they want a sparkler exit or they want a balloon exit And all, that's great, but you need a plan for that. And I like to work with my DJ and have my couples pick a last song. And a song everybody knows, and everybody can sing along to get your vendor team, everybody out on that floor, make a circle around that couple, let them have one last dance, and then make their exit. So they're out before everyone else and they don't get stopped a million times for pictures and that kind of stuff. Another thing that's really coming into play lately that I'm kind of falling in love with is after all the guests have gone, and your vendor teams they're picking up, let that DJ, play one more song and bring them back in just the two of them and let them have a dance. That's just the two of them. I love that idea, too.

 

Michael Gaddie  30:50  

Well, I know the wedding we did this weekend. I mean, you did that everybody was on the dance floor. I was actually I was really surprised how many people were still there at midnight. They were a crew, they were party and but I loved how you just and you were there x waiting for them to exit. I mean, you were there with the door open and they ran ran out. And they were gone. I loved it. And then the DJ stopped and lights came on lights came on and turned down. Yeah, I love that.

 

Sharon Rumsey  31:15  

But I like to get them out. And in this case, we were in a venue attached hotel, and they were able to go right up to their room. So they're not, it'll take honest to goodness, if you let a couple walk out with their guests, it'll take 3045 minutes for them to even get to the vehicle because they get stopped so many times. So I did that to kind of figure a way around. Couples don't want that at the end of the night, they want to go have their wedding night. So

 

Kristina Stubblefield  31:42  

this has been really great information. I mean, we can honestly do a part two. And I know we say that a lot of times because you know we do longer episodes, we do shorter episodes. But there's so much to cover on day of details. And I think this is a really was a good episode that they could get a feel for everything to consider most of the things to consider, I should say. And this has been great chair and thanks for putting that list together for us and sharing that information.

 

Michael Gaddie  32:11  

I respect you more and more every day Sharon will go.

 

Kristina Stubblefield  32:16  

Now for the file that we mentioned that Sharon is going to share out for everyone, it'll be in our show notes that you can download the PDF. So you can go to our website, the ring, the bling, and all the things calm and be able to get access to that. Thank you so much for tuning into this episode, we would love to hear from you. We really would like you to subscribe and write a review for us. But if you want to share with us about your wedding planning or your wedding day, if you're already married, go to our website and click the microphone button and record a message to us. We may use it on one of our upcoming episodes. So we hope you join us. If you haven't caught our previous episodes just go you can download them. They're available on all the different platforms. Until next time, everyone.

 

Thank you for tuning in to this episode of the ring, doubling and all the things. If you liked what you heard, make sure to hit the subscribe button to get notified of upcoming episodes. You can also visit our website, the ring, the bling and all the things calm for past episodes, and make sure to connect with us on social media. If you would like to help us get the word out about this podcast, make sure to share with your family, your friends and anyone you know in the wedding business.

 

Transcribed by https://otter.ai